Expression of Interest

Deadline: Rolling

Expression of Interest: Rolling deadline through December, 2019

An Expression of Interest is not required to participate, but academic institutions are strongly encouraged to submit an expression of interest to compete prior to submitting entries.

Teams who indicate interest by the stated deadline will be invited to participate in an exclusive Question and Answer (Q&A) Session with the SC prior to the proposal due date. Expression of interest must be submitted by 11:59 PM ET on October 16, 2019 via an online form.

The following information will be requested and is required to be submitted as part of the Expression of Interest:

  1. Name of each student performing work at the core member academic institution.
  2. Major course of study for each student.
  3. Anticipated degree and date of graduation for each student.
  4. Name of academic institution(s) with which students are affiliated.
  5. Name and contact information of faculty advisor from lead institution.
  6. Name and contact information for student team lead(s).
  7. If applicable, name of each additional student/ faculty I university / industry affiliate supporting this work and the role each has played in conducting the research and related activities.
  8. If applicable, name of industry partner(s) or other organization(s) associated with the proposal with which the student(s) will perform the work or portions of work.
  9. A synopsis of the concept, limited to five (5) pages, providing a high-level overview of the proposed project and impact of the related research.

Note: Teams are encouraged to keep their synopsis as short and concise as possible. It is understood that EOIs are due early in the development process and that teams will still be in the process of fleshing out the details of their concepts.

Project Plan Proposal

Deadline: January 13, 2020

Project Plan Proposal: Due by 11:59 PM ET on 1/13/2020

Project Plan submissions must be transmitted electronically via the website submission form by 11:59 PM ET on January 13, 2020. Late submissions will result in disqualification.

Submission packages must consist of the following elements submitted in the following order (any other form of submission may be rejected):

  1. Cover Page (1 page)
    1. Title of Work
    2. United States based lead university name (and any partnering universities)
    3. Faculty Advisor name (from lead university)
    4. List of Team Members with Academic Level (graduate or undergraduate)
  2. Table of Contents with the following highlighted sections tabulated:
  3. Summary Statement - Not to exceed one (1) page. An overall summary of the innovation which includes a title of the project, a one paragraph synopsis of the problem statement, the problem solving approach, and a statement of the potential innovative impact the research concept will have on the problem.
  4. Problem Statement and Background - Not to exceed two (2) pages. The challenge being addressed and overall research approach.
  5. Project Description - The project should use information and mobile technology to facilitate an efficient, cost-effective, and hassle-free passenger experience from home to flight to final destination. These sections should demonstrate a clear understanding of the issues surrounding the challenge as well as the current conditions and state-of-the-art approaches to seeking solutions.
    1. Project Description, Section I, include the following (Not to exceed ten (10) pages)
      1. Concept – Considering the selection criteria to be used, provide a full description of the concept and the team's work including a description of both interdisciplinary and systems engineering approaches as appropriate.
      2. Problem Solving Approach – Discuss the methodology used, new systems created and procedures employed.
      3. Risk Assessment - Consider inherent risks and describe how these risks would be addressed to ensure safe and efficient operations and execution.
      4. Impact Statement - Address commercial potential for the solution(s) presented and expected benefits compared to costs to implement.
    2. Project Description, Section II, include the following:
      1. Demonstration Materials – No page limit or limit to number of materials. Tools, applications, (hand-held) device(s), additional drawings, mockups, etc. as appropriate to display and provide evidence of a thorough design process to enable actual demonstration of the concept.
      2. Appendices - No page limit. Specific reference citations are to be provided in the Appendix. Appendices are to be used for references only. Judges are not obligated to review this section.
      3. Optional - Video/images/animations. Teams may choose to include a brief video to augment the project plan proposal by including animation, graphics, or other creative ways of showcasing unique aspects of your proposed concept. Judges are not obligated to review this section.
  6. Letter(s)
    1. University Nomination Letter – No page limit, limited to one letter, a formal nomination from one advisor, indicating that the university supports the proposed project plan. Provide an assessment from the advisor's point of view of the submitted entry, research, results, materials and related reports prepared by the students.
    2. Additional Supporting Letters – No page limit or limit to number of letters. These optional additional letters may be from subject matter experts, industry partners, etc. The supporting letters may address (but are not limited to) the following:
      1. Technical Merit of the Concept
      2. Originality
      3. Impact
      4. Practicality
  7. Additional Materials - No page limit or limit to number of materials. A copy of paper(s) and related materials describing the innovative concept written by the student(s) may be included in a separate section for consideration. Judges are not obligated to review this section.

NIA will acknowledge receipt of submissions, may request supplemental information including supporting documents, more detailed contact information, and statements of authenticity to guarantee the originality of the work.

General Project Plan Proposal Formatting Instructions

Teams are responsible for the formatting and appearance of their project plan proposals. Figures and tables must be placed in the file and therefore must be in digital format. We recommend that you use image file formats that provide acceptable resolution without being huge (for example, please don't use a 1-MB TIFF file when a 250-K GIF file will do).

  • The entire submission package (i.e., project plan proposal and all supporting documentation), should be submitted as one PDF file.
  • Proposals should be single spaced
  • Please use fonts common to Macintosh and PC platforms, i.e., Times, Times New Roman, Helvetica, or Arial for text; Symbol for mathematical symbols and Greek letters.
  • Font size can be either 11 or 12
  • Margins should be a standard 1” (2.54 cm) all the way around (top, bottom, left, and right)
  • File size cannot exceed 100 MB.

Submitting the Project Plan Proposal

To upload a project plan proposal (PDF file), please visit the Submissions page on the FAA Challenge website to complete the online project plan proposal submission form. Teams are encouraged to review the Project Plan Evaluation Criteria under the "Evaluation and Selection" tab on the Challenge Guidelines page to better understand how the competition will be judged.

No revisions can be accepted, so please proof your proposal file very carefully before submitting it. If there are any technical problems with the content of your proposal (for example, your file was corrupted), we will try to contact you immediately, so it is very important that you provide us with up-to-date contact information on the submission form. The following information will be requested and is required to be submitted as part of the Proposal Submission Form:

  1. Name of each student performing work at the core member academic institution.
  2. Name of academic institution(s) with which students are affiliated.
  3. Name and contact information of faculty advisor from lead institution.
  4. Name and contact information for student team lead(s).
  5. If applicable, name of each additional student/faculty/university/industry affiliate supporting this work and the role each has played in conducting the research and related activities.
  6. If applicable, name of industry partner(s) or other organization(s) associated with the proposal with which the student(s) will perform the work or portions of work.

Late papers will not be accepted, and the submission form will close promptly at midnight.

Blank University Nomination Letter


Timeline

All deadlines must be met by 11:59 p.m. ET on the date specified below. Late deliverables will not be accepted.

Date Description
RollingExpression of Interest (EOI) deadline
October 24, 2019Q&A webinar for teams who submitted an EOI
January 13, 2020Deadline to submit Project Plans
By March 1, 2020Teams notified of their selection status
May 4, 2020Technical documentation/paper submission deadline
May 11 - 14, 2020Tech Demonstrations and Awards Ceremony at culminating event in Atlantic City, New Jersey